How to Start a New Paving Season Without Losing Documentation from Last Year
Every paving season starts the same way: new projects, new crews — and the documentation from last season scattered across old phones, email threads, and hard drives that nobody can find.
For prime contractors and project managers, the gap between seasons isn't just a calendar issue. It's a data continuity problem. Photos from last fall's punchlist don't have location context. Flag notes from crews who have since left the company are gone. The institutional knowledge that helped close out a dispute on Project A in October doesn't automatically transfer to Project B when March rolls around.
This article covers what road construction teams should do at the end of each season to preserve documentation, and what to set up at the start of the next one to hit the ground running. For teams already using OnStation, it also covers how to structure your projects so last season's data stays searchable —and defensible— long after the job is closed.
— PJR
OnStation + CEI Webinar
When strategic DBE support meets field-ready technology, subcontractors thrive. Disadvantaged Business Enterprises (DBEs) already navigate enough hurdles with tracking down information, paperwork, or payments shouldn't be one of them.
In this 30-minute session, CEI’s post-certification support combines with OnStation’s location-based app to streamline your workflow, boost efficiency, and help you deliver with confidence in the field.
Register 👉 now
OnStation at MAASTO
The recent MAASTO conference in Minneapolis highlighted key themes of Safety, Stewardship, and Sustainability. Ahead of the event, we connected with customers in Minnesota to gather feedback on how OnStation supports their projects—insights we were able to bring into conversations with public sector partners.
One of the standout moments for us came from Greg Johnson, who is leading the Interstate Bridge Replacement Program. When asked how he sustains momentum while managing 10 public stakeholders plus USDOT, he shared a powerful reminder: “Politics change, but the need for good infrastructure does not.”
From DOT safety initiatives to innovation in stewardship and large-scale sustainability efforts, the sessions reinforced the importance of collaboration to keep transportation moving forward. We’re already looking forward to Cincinnati next year with Ohio DOT!
OnStation Nation 25’
This isn’t your buttoned-up, polite-clap kind of event. OnStation Nation brings together boots-on-the-ground teams, inspectors, engineers, project leaders, customers, and innovative thinkers to share genuine stories, real solutions, and lessons from the field.
Here’s why it matters: your voice will help shape the future of OnStation. We’re taking your feedback, challenges, and wishlist directly into our product roadmap for the year ahead. There’s no fluff, no filler, just practical sessions, straight talk, and honest collaboration.
Attendance is invite-only.
Think you should be in the room?
August Project Releases: New Jobsites Now Live Across the U.S. 🌍
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Calle Buena Vista
Canyon Shadows
Limewood Drive
LomasDeOro
Mellow Trail
Oror Valley Heights and Desert Sky
Rancho Verde
Sun City Unit 7
Sunridge 2
The Residence at Miller Ranch
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377024-SR 54 T7536
368324 I-4 E7R23
394125 US 301 T7569
Polk County Polk County
Treasure Coast Airport Taxiway B
US 98 SE 30th Terrace to Martin Co E1X61 448973-1-52-01
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07-2187-249
09-2188-136
31-0209-288
62-0633-110
71-0182-139
77-0803-269
78-0801-496
79-CO79-068
82-0808-357
91-0054-078
94-1696-091
Altoona Garage
Ames Garage
Boone – Jefferson Garage
Carlisle Garage
Des Moines Garage
Fort Dodge Garage
Grimes Garage
Grinnell – Malcom – Tama Garage
Iowa Falls-Williams Garage
Marshalltown – Grundy Center Garage
Newton Garage
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FAP 350 (IL 50) Cicero Ave. IDOT 62V36
FAP 350: IL 50 (Cicero Avenue) IDOT 62T20
Rt 38 Roosevelt Rd 62G63/NHPP-6755715
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Business 30 / N 850 W / Lincolnway E Whitley County 2025 CCMG
County Road 46 / County Road 7 2025-1 Elkhart County CCMG
CR 225 West CRC #25-05
Plymouth Ave / Kercher Ave / Van Gilst Drive Goshen 2025 CCMG
Route SR 70 1900126
Syracuse Town Roads Syracuse 2025 CCMG
Timber Valley Blvd Millersburg 2025 CCMG
US 30 Interchange R-41079
Warsaw Airport Runway
Rehabilitate Runway 9-27
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Route 231 ST Louis County J6S3632
350 Highway JKU0404
I-229 240621-A03 JNW0033
Route I-35 CLAY County JKU0073
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MCINTOSH COUNTY HIGHWAY 9 SC-FXS-2635(074)
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Haul Road 111224
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I-75 011922
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SH-3E STP-263C(118)PM
SH-59 SSP-244C(114)PM
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SC 34 3569340 / PO42053
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US_12 09EJ
05U5
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BELT LINE RD, ETC 0918-47-234, ETC
CR 162, ETC. 0909-38-095, ETC.
San Saba Railroad
SH 7, ETC. 0553-03-034, ETC.
Taylor 36 Â 0181-01-069 and 0181-02-035
US 183 Frontage Rds 0151-09-149
SH 36 Taylor C 181-1-67
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C RACINE N MAIN STREET 2703-09-71
STH 050 3170-11-70
STH 17 1009-43-66
STH 28 3270-01-74
STH 57 STH 57 1480-30-71 1480-30-72
STH171 5790-01-80
T CLINTON, BLOOMINGDALE ROAD 5377-00-07
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K004 KA 6763-01
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CSAH 29 & CSAH 2 23.599.0176
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Ky 10 25-2322
HR 9006 241011
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I-10: Franklin Ave -I-510 H.014064
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Town of Bowdoin, Maine TBD
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US-131 41131-201942
OnStation adds hundreds of new projects to our nationwide project database every month, ensuring crews across the country are ready to hit the ground running. Our streamlined setup process makes it easy to get your project digitally stationed before the season ramps up. Simply send us your plan sheets and alignment files, and our team will handle the rest—turning them into a fully interactive, location-based workspace. Whether you're prepping for a major build or a smaller linear job, we’ll help you get started fast so your team can stay aligned from day one.
Product Updates
What’s New?
Stay informed and keep up to date with everything new and exciting in the world of OnStation. From innovative new features to comprehensive product makeovers and handy, efficient shortcuts, we’re continually rolling out software updates and improvements to enhance your experience.
Hitting the Road: OnStation is Coming to a Jobsite Near You 🚗
At OnStation, we know the best insights come from the field. That’s why our team is heading out and visiting job sites across the country to connect with you where the real work happens.
These trips aren’t just for quick check-ins or product walk-throughs, they’re about building genuine connections, listening to your challenges, and staying aligned with the everyday realities of your projects. Whether you’ve been with us for years or you’re just getting started, we’re excited to stop by, talk tools, and make sure you’re getting the most out of OnStation.
Looking forward to seeing you out there! 👷♂️👷♀️
Check out our newly released projects and request your project. ►
Learn about new released tools and how they’ll help you on the job. ►
Upcoming shows, conferences, and webinars. ►