Built for project closeout.All in one place.
While crews work in the field, OnStation's Portal turns every flag, photo, and form into a searchable, exportable record — in real time. By the time you're closing out a project, the documentation has already been doing its job.
Need SOC 2 details and ROI for your buying committee? Jump to the leadership view →See the Portal in action.
Click through a live, interactive walkthrough.
Start where the work is
See what needs attention first
The Dashboard gives a high-level view of your organization's activity, usage, and anything waiting on action. Read system health at a glance, then jump straight to the area that needs work.
Every project in one place
Find any project without the hunt
Every project your team creates lands in one searchable list. Search by code or name, sort the column you care about, and open a project to see its alignment, stations, and flags.
Get a project built
Submit a new project yourself
Send a project request straight from the Portal. Any OnStation account can submit one, no manager role needed. Standard turnaround is two weeks, and Expedite Submission covers the jobs that cannot wait.
Narrow it down fast
Get to the right flags in seconds
Filter and sort the flag list to reach the exact record you need, then open it for the full picture: location on the map, details, chat, photos, and forms all on one screen.
One format, every project
Standardize how work gets documented
Build flag templates and statuses in the Portal so every record follows the same format. Anyone with a Capture license can use them in the app the moment they are published.
Documentation that travels
Send flags out as a finished record
Choose what goes into the PDF: flag metadata, attached photos, filled forms, pay line items. Export a batch of flags at once and hand over a record that stands on its own.
Safety in real time
Make active work zones visible
Active Worksite™ reports location in real time to mark live work zones and the workers inside them. Anyone approaching sees that a zone is active and how many people are in it.
See how the tool gets used
Track team activity and adoption
The System Activities tab shows what your team has been doing, with analytics for overall usage and the last 30 days of activity.
Expand what OnStation does
Add integrations and tools yourself
Add-Ons extend a subscription with integrations, precision GPS tools, safety features, and more. Browse what is available and request it directly from the Portal.
Know what you own
Track every license in one place
The License tab shows purchases, assigned licenses, available licenses, renewal dates, and expiration dates. Reassign a seat or plan a renewal without opening a support ticket.
Why it matters
Activity logged in the app rolls up here on its own, so no one files a status update at the end of a shift.
Open one screen before the morning call instead of checking four tabs to find where a project stands.
Usage and system health sit in plain view, so a status question does not turn into a request for a report.
Work captured in the app shows up in the portal on its own, with nothing to re-enter at the end of the day.
Search by code or name and land on the right project instead of guessing which folder holds it.
Review the whole portfolio in one view instead of chasing status one project at a time.
Stationing arrives ready to use, with no spreadsheet to pass around first.
Submit the request the day the alignment lands rather than waiting in someone else's queue.
Plan around a two-week standard turnaround, with an expedite path when a schedule moves up.
Locate the flag you dropped last Tuesday without scrolling the entire project history.
Photos, notes, chat, and forms all open from the same flag, so nothing has to be pieced together.
Documentation gaps surface early, well before they turn into a dispute.
Choose a template and the required fields are already waiting, so nothing gets left blank.
Compare flags across projects because every record captures the same fields.
Consistent documentation holds up better when a claim gets reviewed months later.
What gets recorded on site leaves the field ready to use, with no cleanup required.
Attach the PDF to a pay application or daily report without rebuilding the record by hand.
Hand a reviewer a complete, timestamped record instead of a folder of loose photos.
Approaching traffic gets a warning before it reaches the zone.
Coordinate crews along a corridor by seeing which zones are live right now.
Point to an active safety practice, not a policy in a binder.
Work logged in the field shows up as a record of effort, not a checkbox someone ticked.
Notice a project going quiet before the gap turns into missing documentation.
Measure adoption across the organization with 30 days of activity already charted.
Precision GPS and safety tools turn on for the whole crew at once.
Connect the systems already in use so the same data stops getting entered twice.
Scale the subscription to match the work without reopening a contract.
A new hire gets access the same day, because an open seat is easy to find.
Check for a free seat before adding someone to a project.
Renewal and expiration dates stay visible, so nothing lapses in the middle of a season.
By closeout, the proof has already scattered.
The work got done. But office-side teams spend the last weeks of every project reconstructing what happened from text threads, screenshots, and personal notebooks. That's where margin disappears — not in the field, but in the handoff.
Reconstructing closeout from texts
Project managers spend the final weeks chasing screenshots, tracking down which crew did what, and assembling reports from memory. By then, the people who did the work are on the next job.
Documentation that doesn't survive a challenge
When the DOT contests a station or test result, paper records and email attachments don't hold up. Disputes become rework. Rework becomes lost margin.
Three teams, three sources of truth
Field has one record. CEI has another. The DOT has a third. Closeout becomes a reconciliation exercise instead of a clean handoff.
Built around your team and your budget.
Product Description
Data software that helps you connect the jobsite to your office. Your entire team stays aligned with a clean, connected source of truth for undisputed project closeout.
Pricing Overview
After your access period, we organize our products into customizable packages that fit your company's needs.
Onboarding & Support
While the Portal is easy to use, we'll assign a stationing expert to walk your team through the ins and outs of the portal. Users also get a knowledge base, customer support, and education based on the package purchased.
From kickoff to closeout. One platform.
The Portal does three jobs at three phases of a project. Set it up once. Watch the work happen in real time. Export the record when you're done. Same platform, same alignment, same source of truth — all the way through.
Pre-load geo-located information.
Upload alignments, design files, station definitions, and project plans. The Portal pre-loads everything geo-located so every field crew opens the same project map, the same alignment, and the same source of truth — from day one.
→ One setup. Everyone aligned.- Upload CAD, KML, alignment, and plan files
- Define stations, alignments, and design layers once
- Field crew opens the same project on any phone
- DOT and CEI staff see what the contractor sees
- Setup takes minutes, not days
A live command center for every jobsite.
From your office, watch flags, photos, tests, and forms appear in real time as crews capture them. No more status meetings, end-of-day check-ins, or asking "where are you on the I-4 job?"
→ Visibility up. Phone calls down.- Live alignment view across every active project
- Flags, tests, and forms appear the moment field captures them
- Filter by user, role, station range, or tag
- Notifications when a key station is hit
- Crew location, activity, and last-action timestamps
Export documentation no one can dispute.
Every flag, photo, and form is station-stamped, time-stamped, and searchable. When the DOT contests a station, you don't reconstruct — you filter. When closeout arrives, the package is already built.
→ Disputes answered. Margin protected.- Bulk export to CSV, PDF, or your existing system
- Each entry tied to station, time, user, and photo
- Bundle by date range, project phase, or tag
- Direct integrations with HCSS, Trimble, TransTech, FleetWatcher
- SOC 2 Type II certified and audit-ready from day one
Pre-load geo-located information.
Upload alignments, design files, and station definitions once. Every field crew opens the same project map, the same alignment, and the same source of truth.
→ One setup. Everyone aligned.A live command center for every jobsite.
From your office, watch flags, photos, tests, and forms appear the moment field captures them. No phone calls. No status meetings.
→ Visibility up. Phone calls down.Export documentation no one can dispute.
Every flag, photo, and form is station-stamped, time-stamped, and searchable. Closeout is one click. Disputes are one filter.
→ Disputes answered. Margin protected.Send us your project files. We'll handle the rest.
Upload your alignments, plans, CAD files, and aerials. A stationing expert validates and sets up the project so your crew can start working in the field, not figuring out where they are.
Alignments
XML · LandXML · KML
Plans
PDF · DGN · DWG
Aerials
TIFF · KMZ · GeoJSON
Pay items
XLS · CSV
Different jobs. Same record.
The Portal works differently for the PM, the inspector, and the DOT — but everyone is looking at the same record. Pick your role to see how it fits your workflow, and what someone doing your job had to say.
Real-time visibility. No phone tag. No closeout scramble.
Watch every crew on every project from one screen. Issues arrive with station, photo, and timestamp. The closeout package builds itself in the background, ready to export the moment you need it.
- Live activity across every active project
- Flagged issues delivered with location, photo, timestamp
- Closeout exports ready in minutes, not weeks
- Documentation built automatically — not after the fact
"Saving two hours a day on a technician's time card is $100 a day. We have 75 QC employees — the numbers add up pretty quickly."
Derek Frederixson, QC Manager
Mathy Construction
Document everything. Defend anything.
Every inspection auto-stamps with station, time, and photo. When the DOT challenges a location or test result, you don't dig — you filter. The record is searchable from day one of the project.
- Every flag: station, timestamp, photo — automatic
- Guardrail and depth disputes resolved in seconds
- RS&H cut documentation time from 36 minutes to 6
- SOC 2 Type II certified, audit-ready by default
"Hands down, digital stationing is always going to point you in the right direction."
Chris Lundberg, Senior CEI Inspector
RS&H — I-4 Corridor, Tampa, FL
Shared record. Shared accountability.
DOT staff get the same view your contractors and CEI partners are looking at — at no extra cost. Disputes drop because everyone is working from the same record, built collaboratively from day one.
- DOT staff access included — no separate license
- Shared record across contractor, CEI, and owner
- Used by 7 DOT direct customers and 500+ organizations nationwide
- Iowa DOT pilot triggered statewide contractor mandate
"OnStation is definitely worth the price. I will probably be shot for saying this, but it should probably be charged more for what we get out of it."
Chris Potts, General Superintendent
Milestone Contractors
One number for the CFO. One record for the lawyers.
Roll up adoption, activity, and exposure across every project. When a dispute lands, the documentation is already there. When the auditor asks, SOC 2 Type II is already in place.
- Org-wide visibility across every project and team
- Documentation that has defended six-figure claims
- SOC 2 Type II certified — IT signs off fast
- Licenses expense to project overhead, not capex
"It went from 'Why are you giving me this?' to 'This job doesn't have OnStation on it — why not?'"
Nate Till, Project Manager
Brooks Construction
The Portal works with the tools you already run.
Your CAD files, your e-tickets, your field data, your DOT requirements — OnStation flows through them, not around them. The list grows constantly. Don't see yours? Tell us and we'll build it.
HCSS HeavyJob
Job Costing
Trimble
Survey & Layout
TransTech
QC Field Data
FleetWatcher
Material Tracking
The buying committee answer.
Project managers love the Portal immediately. This section is for the IT lead, the CFO, and the GC who needs to see the numbers and the risk profile before signing. Here's the financial and security reality — in plain language.
SOC 2 Type II certified
Built with industry-standard security practices. Your IT team gets the documentation they need to sign off in days, not months. No security review bottleneck.
Documentation that holds up under scrutiny
Every flag is station-stamped, time-stamped, and photo-backed. When the DOT contests a station or a test, you don't reconstruct — you filter. The record was built the day the work happened.
Licenses expense to project overhead
The Portal is not a capital expenditure. It comes out of project overhead — the same budget line as safety gear and surveying. No capex approval required.
95%
Customer renewal rate — teams keep the platform year over year
Source: OnStation customer base
36 → 6 min
Documentation time per inspection cycle at RS&H on the I-4 Corridor
"Hands down, digital stationing is always going to point you in the right direction." — Chris Lundberg, Senior CEI Inspector
7
DOT direct customers trust the same record their contractors use — access included
Source: OnStation customer base, May 2026
4,700+
projects
500+
organizations
30+
states
7
DOT direct customers
From the office side of OnStation.
"The I-4 corridor is 13 miles. When the DOT challenged a guardrail location, I pulled the flag with the photo and station — resolved in seconds. That used to take a half-day."
RS&H — Tampa, FL
"Our density techs used to work 16-hour days writing up reports after the field. Now the documentation is already there when they get back to the office. $18K saved per tech per season."
Mathy Construction
"We saved almost 50 hours on QA/QC testing on this INDOT project. By the time we got to closeout, the package was already built — just exported it."
US 30 INDOT Project, Indiana
Stop reconstructing closeout from texts.
Start using the Portal — the record builds itself, every day, in real time. 5-minute setup. Any phone or browser. Risk-free access period.