Top 8 Use Cases for Digital Stationing in CEI Workflows Article Jul 3 Written By Guest User As CEI (Construction Engineering and Inspection) firms take on more complex roles in today’s infrastructure projects, especially under lump sum contracts, their ability to deliver timely, accurate oversight is more important than ever. Digital stationing is becoming a critical tool in supporting this responsibility. It aligns directly with project plans, giving field teams precise location context and allowing office staff to access clear, real-time updates from the jobsite. This article will explore eight practical ways CEI firms apply digital stationing in their daily work. These examples are based on real workflows successfully implemented across various projects using OnStation. From station-based navigation to documentation, communication, and issue tracking, we’ll discuss how teams are putting digital stationing into action to improve coordination, visibility, and decision-making in the field and the office.Whether you're just starting or expanding your digital workflows, these examples will help you understand how digital stationing can support your team on every project. Use Case #1: Documenting Precise Locations in the Field“Everything in construction has a where.” This simple idea captures one of the most critical responsibilities of CEI teams: knowing and recording the exact location of work activities in the field. Every inspection, measurement, and approval depends on clearly identifying where something took place and being able to reference that information later.Accurate location tracking is foundational to CEI work. Unlike general GPS coordinates, station-based location data aligns with the project's actual design plans, making it easier to reference and communicate exactly where work is happening. This precision is especially valuable when clear documentation is essential during disputes, audits, or project closeout.How CEI Firms Use OnStationCEI firms use OnStation to tie field data directly to station and offset locations. Rather than relying on hand-drawn notes, memory, or landmarks, inspectors can drop a flag, attach a photo, or enter a note automatically linked to the correct location on the alignment. This makes tracking work progress, verifying contractor claims, and documenting field conditions over time easier.By using station-based location tools, teams create a consistent digital trail that can be used to generate reports, resolve issues, and support decision-making throughout the project.Helpful Resources to Get StartedHow to Use Station Finder in OnStationAdding Photos with Location ContextCreating and Managing Flags in the FieldOverview: Stationing vs. GPS Coordinates Use Case #2: Cross-Team Accountability and DocumentationClear documentation supports accountability between contractors, inspectors, and project owners. On complex jobs with many moving parts, the ability to reference time-stamped, location-specific records helps teams align on what was done, when it happened, and who was responsible.When multiple teams are involved in field activities, such as traffic control setup, erosion control, or lane closures, miscommunication can lead to missed requirements, safety issues, or disputes over responsibility. Having reliable documentation tied to stationing allows CEI teams to track and verify field conditions over time.How CEI Firms Use OnStationCEI inspectors use OnStation to flag important site conditions, track compliance items, and capture real-time observations. For example, suppose an inspector documents a proper erosion control setup at a specific location early in the project. That record can later be used to support or disprove liability if an incident occurs.One CEI professional shared that, before using OnStation, they could not confirm that the setup was done correctly after a site issue. Now, that documentation is always available, clearly marked by location, timestamp, and context.This traceability level supports proactive communication and defensible project records, helping prevent confusion and protect all parties involved.Helpful Resources to Get StartedCreating and Managing FlagsUsing Tags to Organize Field ObservationsPhoto Documentation with StationingBest Practices for Project Communication in OnStation Use Case #3: Validating Change Orders in the FieldScope changes are routine in infrastructure projects, especially on jobs operating under lump sum contracts. For CEI teams, tracking and validating these changes with accurate, real-time documentation is critical to maintaining compliance and cost control.Whether encountering unforeseen site conditions, design adjustments, or material substitutions, CEI professionals must be able to flag and describe what changed, when it happened, and where it occurred. Without clear documentation, these changes can lead to disputes, delays, or missed opportunities for reimbursement.How CEI Firms Use OnStationOnStation gives CEI inspectors the tools to document potential scope changes directly in the field. Teams can flag specific locations, add detailed notes, and attach photos tied to a precise station and timestamp. This allows inspectors to build a reliable, location-based record that can later support RFIs, change orders, or claims.Project managers have shared that using OnStation improves their ability to respond quickly to changes and provide contractors or DOT partners with clear, defensible evidence. In many cases, the documentation captured in OnStation has helped teams recover costs or justify decisions that would have otherwise gone unsupported.This structured, consistent approach to documentation is especially valuable when margins are tight and change order approvals can significantly impact project outcomes.Helpful Resources to Get StartedFlagging and Describing Potential Scope IssuesAttaching Photos and Notes to Station LocationsTracking Field Conditions with TagsExporting Field Logs for Change Order Review Use Case #4: Verifying QA/QC Testing in the FieldQuality Assurance and Quality Control (QA/QC) is one of the most documentation-heavy responsibilities for CEI teams. From asphalt smoothness (IRI) to depth checks and density testing, inspectors verify that materials and construction meet specifications. These tests not only ensure compliance but also protect the integrity of the final product.Accurate and efficient field documentation is essential. Without it, test results can be misaligned with location data, delayed in reporting, or vulnerable to challenges from contractors or project owners.How CEI Firms Use OnStationCEI teams use OnStation to streamline QA/QC testing workflows by mass importing testing flags directly on the alignment in advance or as tests are performed. Each flag is linked to a specific station, with optional notes, photos, or other data captured in real time. This allows field teams to input results once, right where the observation takes place, eliminating the need to re-enter data back at the office.In addition to flags and photos, OnStation offers Digital Forms that allow inspectors to enter test results directly on-site and tie them to the exact location. These custom-built forms can include automatic calculations, saving teams from the time-consuming process of writing values on paper and later transferring them into spreadsheets. This reduces error and improves consistency in documentation.Some teams also take advantage of integrations, such as the TransTech PQI integration, which allows density test results to be sent into OnStation. These connections eliminate manual steps and ensure all test data is centralized, verifiable, and accessible to project stakeholders.Combining flags, digital forms, and integration options, OnStation helps CEI teams focus more on quality oversight and less on redundant documentation tasks.Helpful Resources to Get StartedPlacing and Managing QA/QC FlagsUsing Digital Forms for Field TestingCreating Custom Forms with Auto-CalculationsStreamlining Field to Office Data EntryTransTech Integration OverviewTips for Documenting Asphalt and Density Testing Use Case #5: Tracking Utility Conflicts and Preventing StrikesUtility conflicts are one of the leading causes of costly delays, safety hazards, and liability claims on infrastructure projects. Whether an unmarked fiber optic line or an abandoned utility box, encountering unknown or mismarked utilities can halt progress and create risk for everyone on-site.Early detection and clear communication are essential for CEI teams to prevent utility strikes and manage project impacts. Tracking and reporting potential conflicts quickly can mean a minor adjustment and a significant disruption.How CEI Firms Use OnStationCEI inspectors use OnStation to monitor and document utility-related risks in real time. By enabling utility layers within the app, teams can see known utility locations directly overlaid on the station-based project map. Suppose a contractor uncovers an unmarked or unexpected utility. In that case, the inspector can immediately drop a flag at that location, add notes or photos, and alert designers or other stakeholders, all without leaving the field.This workflow improves visibility for the entire team and supports faster decision-making. Rather than relying on texts, emails, or hand-drawn sketches, CEI teams have a centralized, time-stamped record of what was found and where, helping prevent miscommunication and delays.In some cases, flagged utility conflicts can be used to adjust alignments or coordinate design changes before crews reach the area, adding a layer of proactive risk management.Helpful Resources to Get StartedTurning on Utility Layers in OnStationDropping and Tagging Field FlagsUsing Photos to Document Site RisksSharing Utility Concerns with Project Teams Use Case #6: Tracking Asset Inspections and Maintenance NeedsRoadside asset inspection is a routine but essential responsibility for CEI teams and DOT partners. Documenting asset conditions, from signs and guardrails to drainage structures and barriers, helps ensure safety, regulatory compliance, and timely maintenance. Traditionally, this has been done using spreadsheets or handwritten logs, which are time-consuming, prone to errors, and disconnected from the field.Replacing manual tracking with digital, location-based tools can significantly improve accuracy and efficiency.How CEI Firms Use OnStationWith OnStation, CEI inspectors can place visual flags directly on the map to mark asset conditions. Instead of writing down notes or filling out a spreadsheet later, inspectors drop a flag at the exact location and attach photos and notes, and even form responses in real time.For example, if an inspector notices a sign with a missing post or obstructed view due to tree growth, they can immediately document the issue with a photo and note. GPS and stationing data are automatically captured, and optional Digital Forms can record standardized information like asset type, severity level, and recommended actions.This is accessible in the OnStation App and can be exported or shared with maintenance crews and DOT partners for quicker resolution.This reduces back-office work and helps create a defensible and well-organized history of inspections for compliance and future reference.Helpful Resources to Get StartedHow to Drop and Edit Flags for AssetsUsing Digital Forms for Field Asset InspectionsAttaching Photos and Notes to Asset FlagsExporting Field Reports for Maintenance Teams Use Case #7: Visualizing Phased Construction for Better OversightMany infrastructure projects are built in defined phases, such as milling one lane while paving another, or shifting traffic as work progresses. For CEI inspectors, keeping track of where each phase begins and ends is essential for monitoring progress, ensuring compliance, and avoiding rework.Without an apparent visual reference, teams often rely on paper plan sheets or bounce between systems to track each phase, which can be inefficient and lead to errors in the field.How CEI Firms Use OnStationOnStation’s Design Layers allow CEI teams to visualize each stage of construction directly on the map. Inspectors can turn layers on or off to match the current phase of work, giving them a clear view of what's happening and where, without flipping between plan sheets or logging into other platforms.This helps inspectors quickly verify that crews follow the correct sequence, check limits for paving or milling, and confirm that field conditions match the planned design. The ability to toggle between phases also supports coordination with contractors and designers when questions or discrepancies arise.By keeping phase-specific information accessible in the field, CEI teams can respond faster and more confidently as the project evolves.Helpful Resources to Get StartedHow to Use Design Layers in OnStationViewing and Managing Multi-Phase PlansBest Practices for Inspecting by PhaseUsing Design Layers to Track Work Progress Use Case #8: Standing Out in Competitive BidsIn today’s infrastructure market, CEI firms often compete for contracts based on more than just cost. Many procurement processes include evaluation criteria for innovation, past performance, certifications, and unique capabilities. Demonstrating how your team leverages modern tools can provide a meaningful advantage when scoring is close.DOTs and other project owners are increasingly seeing technology as a differentiator that improves efficiency, accuracy, and transparency in the field.How CEI Firms Use OnStationForward-thinking CEI firms highlight their use of OnStation in bid proposals and interviews to show how it supports real-time collaboration, reduces documentation errors, and delivers timely, accurate oversight. By showcasing workflows like digital stationing, automated forms, and field-to-office data sharing, firms communicate their commitment to quality and innovation.Some teams also use past project examples to illustrate how OnStation supported key deliverables, such as improving response time, supporting defensible reporting, or enhancing field coordination. This helps evaluators understand your approach's value and positions your team as a partner who brings practical tools to the job, not just promises.This kind of differentiation can set your firm apart and reinforce your reputation as a technology-enabled service provider in competitive selections.Helpful Resources to Get StartedHow to Include OnStation in ProposalsUsing OnStation to Support QA/QC CommitmentsExamples of Technology-Enabled Field WorkflowsOverview of OnStation Capabilities for CEI Teams Guest User
Top 8 Use Cases for Digital Stationing in CEI Workflows Article Jul 3 Written By Guest User As CEI (Construction Engineering and Inspection) firms take on more complex roles in today’s infrastructure projects, especially under lump sum contracts, their ability to deliver timely, accurate oversight is more important than ever. Digital stationing is becoming a critical tool in supporting this responsibility. It aligns directly with project plans, giving field teams precise location context and allowing office staff to access clear, real-time updates from the jobsite. This article will explore eight practical ways CEI firms apply digital stationing in their daily work. These examples are based on real workflows successfully implemented across various projects using OnStation. From station-based navigation to documentation, communication, and issue tracking, we’ll discuss how teams are putting digital stationing into action to improve coordination, visibility, and decision-making in the field and the office.Whether you're just starting or expanding your digital workflows, these examples will help you understand how digital stationing can support your team on every project. Use Case #1: Documenting Precise Locations in the Field“Everything in construction has a where.” This simple idea captures one of the most critical responsibilities of CEI teams: knowing and recording the exact location of work activities in the field. Every inspection, measurement, and approval depends on clearly identifying where something took place and being able to reference that information later.Accurate location tracking is foundational to CEI work. Unlike general GPS coordinates, station-based location data aligns with the project's actual design plans, making it easier to reference and communicate exactly where work is happening. This precision is especially valuable when clear documentation is essential during disputes, audits, or project closeout.How CEI Firms Use OnStationCEI firms use OnStation to tie field data directly to station and offset locations. Rather than relying on hand-drawn notes, memory, or landmarks, inspectors can drop a flag, attach a photo, or enter a note automatically linked to the correct location on the alignment. This makes tracking work progress, verifying contractor claims, and documenting field conditions over time easier.By using station-based location tools, teams create a consistent digital trail that can be used to generate reports, resolve issues, and support decision-making throughout the project.Helpful Resources to Get StartedHow to Use Station Finder in OnStationAdding Photos with Location ContextCreating and Managing Flags in the FieldOverview: Stationing vs. GPS Coordinates Use Case #2: Cross-Team Accountability and DocumentationClear documentation supports accountability between contractors, inspectors, and project owners. On complex jobs with many moving parts, the ability to reference time-stamped, location-specific records helps teams align on what was done, when it happened, and who was responsible.When multiple teams are involved in field activities, such as traffic control setup, erosion control, or lane closures, miscommunication can lead to missed requirements, safety issues, or disputes over responsibility. Having reliable documentation tied to stationing allows CEI teams to track and verify field conditions over time.How CEI Firms Use OnStationCEI inspectors use OnStation to flag important site conditions, track compliance items, and capture real-time observations. For example, suppose an inspector documents a proper erosion control setup at a specific location early in the project. That record can later be used to support or disprove liability if an incident occurs.One CEI professional shared that, before using OnStation, they could not confirm that the setup was done correctly after a site issue. Now, that documentation is always available, clearly marked by location, timestamp, and context.This traceability level supports proactive communication and defensible project records, helping prevent confusion and protect all parties involved.Helpful Resources to Get StartedCreating and Managing FlagsUsing Tags to Organize Field ObservationsPhoto Documentation with StationingBest Practices for Project Communication in OnStation Use Case #3: Validating Change Orders in the FieldScope changes are routine in infrastructure projects, especially on jobs operating under lump sum contracts. For CEI teams, tracking and validating these changes with accurate, real-time documentation is critical to maintaining compliance and cost control.Whether encountering unforeseen site conditions, design adjustments, or material substitutions, CEI professionals must be able to flag and describe what changed, when it happened, and where it occurred. Without clear documentation, these changes can lead to disputes, delays, or missed opportunities for reimbursement.How CEI Firms Use OnStationOnStation gives CEI inspectors the tools to document potential scope changes directly in the field. Teams can flag specific locations, add detailed notes, and attach photos tied to a precise station and timestamp. This allows inspectors to build a reliable, location-based record that can later support RFIs, change orders, or claims.Project managers have shared that using OnStation improves their ability to respond quickly to changes and provide contractors or DOT partners with clear, defensible evidence. In many cases, the documentation captured in OnStation has helped teams recover costs or justify decisions that would have otherwise gone unsupported.This structured, consistent approach to documentation is especially valuable when margins are tight and change order approvals can significantly impact project outcomes.Helpful Resources to Get StartedFlagging and Describing Potential Scope IssuesAttaching Photos and Notes to Station LocationsTracking Field Conditions with TagsExporting Field Logs for Change Order Review Use Case #4: Verifying QA/QC Testing in the FieldQuality Assurance and Quality Control (QA/QC) is one of the most documentation-heavy responsibilities for CEI teams. From asphalt smoothness (IRI) to depth checks and density testing, inspectors verify that materials and construction meet specifications. These tests not only ensure compliance but also protect the integrity of the final product.Accurate and efficient field documentation is essential. Without it, test results can be misaligned with location data, delayed in reporting, or vulnerable to challenges from contractors or project owners.How CEI Firms Use OnStationCEI teams use OnStation to streamline QA/QC testing workflows by mass importing testing flags directly on the alignment in advance or as tests are performed. Each flag is linked to a specific station, with optional notes, photos, or other data captured in real time. This allows field teams to input results once, right where the observation takes place, eliminating the need to re-enter data back at the office.In addition to flags and photos, OnStation offers Digital Forms that allow inspectors to enter test results directly on-site and tie them to the exact location. These custom-built forms can include automatic calculations, saving teams from the time-consuming process of writing values on paper and later transferring them into spreadsheets. This reduces error and improves consistency in documentation.Some teams also take advantage of integrations, such as the TransTech PQI integration, which allows density test results to be sent into OnStation. These connections eliminate manual steps and ensure all test data is centralized, verifiable, and accessible to project stakeholders.Combining flags, digital forms, and integration options, OnStation helps CEI teams focus more on quality oversight and less on redundant documentation tasks.Helpful Resources to Get StartedPlacing and Managing QA/QC FlagsUsing Digital Forms for Field TestingCreating Custom Forms with Auto-CalculationsStreamlining Field to Office Data EntryTransTech Integration OverviewTips for Documenting Asphalt and Density Testing Use Case #5: Tracking Utility Conflicts and Preventing StrikesUtility conflicts are one of the leading causes of costly delays, safety hazards, and liability claims on infrastructure projects. Whether an unmarked fiber optic line or an abandoned utility box, encountering unknown or mismarked utilities can halt progress and create risk for everyone on-site.Early detection and clear communication are essential for CEI teams to prevent utility strikes and manage project impacts. Tracking and reporting potential conflicts quickly can mean a minor adjustment and a significant disruption.How CEI Firms Use OnStationCEI inspectors use OnStation to monitor and document utility-related risks in real time. By enabling utility layers within the app, teams can see known utility locations directly overlaid on the station-based project map. Suppose a contractor uncovers an unmarked or unexpected utility. In that case, the inspector can immediately drop a flag at that location, add notes or photos, and alert designers or other stakeholders, all without leaving the field.This workflow improves visibility for the entire team and supports faster decision-making. Rather than relying on texts, emails, or hand-drawn sketches, CEI teams have a centralized, time-stamped record of what was found and where, helping prevent miscommunication and delays.In some cases, flagged utility conflicts can be used to adjust alignments or coordinate design changes before crews reach the area, adding a layer of proactive risk management.Helpful Resources to Get StartedTurning on Utility Layers in OnStationDropping and Tagging Field FlagsUsing Photos to Document Site RisksSharing Utility Concerns with Project Teams Use Case #6: Tracking Asset Inspections and Maintenance NeedsRoadside asset inspection is a routine but essential responsibility for CEI teams and DOT partners. Documenting asset conditions, from signs and guardrails to drainage structures and barriers, helps ensure safety, regulatory compliance, and timely maintenance. Traditionally, this has been done using spreadsheets or handwritten logs, which are time-consuming, prone to errors, and disconnected from the field.Replacing manual tracking with digital, location-based tools can significantly improve accuracy and efficiency.How CEI Firms Use OnStationWith OnStation, CEI inspectors can place visual flags directly on the map to mark asset conditions. Instead of writing down notes or filling out a spreadsheet later, inspectors drop a flag at the exact location and attach photos and notes, and even form responses in real time.For example, if an inspector notices a sign with a missing post or obstructed view due to tree growth, they can immediately document the issue with a photo and note. GPS and stationing data are automatically captured, and optional Digital Forms can record standardized information like asset type, severity level, and recommended actions.This is accessible in the OnStation App and can be exported or shared with maintenance crews and DOT partners for quicker resolution.This reduces back-office work and helps create a defensible and well-organized history of inspections for compliance and future reference.Helpful Resources to Get StartedHow to Drop and Edit Flags for AssetsUsing Digital Forms for Field Asset InspectionsAttaching Photos and Notes to Asset FlagsExporting Field Reports for Maintenance Teams Use Case #7: Visualizing Phased Construction for Better OversightMany infrastructure projects are built in defined phases, such as milling one lane while paving another, or shifting traffic as work progresses. For CEI inspectors, keeping track of where each phase begins and ends is essential for monitoring progress, ensuring compliance, and avoiding rework.Without an apparent visual reference, teams often rely on paper plan sheets or bounce between systems to track each phase, which can be inefficient and lead to errors in the field.How CEI Firms Use OnStationOnStation’s Design Layers allow CEI teams to visualize each stage of construction directly on the map. Inspectors can turn layers on or off to match the current phase of work, giving them a clear view of what's happening and where, without flipping between plan sheets or logging into other platforms.This helps inspectors quickly verify that crews follow the correct sequence, check limits for paving or milling, and confirm that field conditions match the planned design. The ability to toggle between phases also supports coordination with contractors and designers when questions or discrepancies arise.By keeping phase-specific information accessible in the field, CEI teams can respond faster and more confidently as the project evolves.Helpful Resources to Get StartedHow to Use Design Layers in OnStationViewing and Managing Multi-Phase PlansBest Practices for Inspecting by PhaseUsing Design Layers to Track Work Progress Use Case #8: Standing Out in Competitive BidsIn today’s infrastructure market, CEI firms often compete for contracts based on more than just cost. Many procurement processes include evaluation criteria for innovation, past performance, certifications, and unique capabilities. Demonstrating how your team leverages modern tools can provide a meaningful advantage when scoring is close.DOTs and other project owners are increasingly seeing technology as a differentiator that improves efficiency, accuracy, and transparency in the field.How CEI Firms Use OnStationForward-thinking CEI firms highlight their use of OnStation in bid proposals and interviews to show how it supports real-time collaboration, reduces documentation errors, and delivers timely, accurate oversight. By showcasing workflows like digital stationing, automated forms, and field-to-office data sharing, firms communicate their commitment to quality and innovation.Some teams also use past project examples to illustrate how OnStation supported key deliverables, such as improving response time, supporting defensible reporting, or enhancing field coordination. This helps evaluators understand your approach's value and positions your team as a partner who brings practical tools to the job, not just promises.This kind of differentiation can set your firm apart and reinforce your reputation as a technology-enabled service provider in competitive selections.Helpful Resources to Get StartedHow to Include OnStation in ProposalsUsing OnStation to Support QA/QC CommitmentsExamples of Technology-Enabled Field WorkflowsOverview of OnStation Capabilities for CEI Teams Guest User
