Built for project closeout.All in one place.
While crews work in the field, OnStation's Data Portal turns every flag, photo, and form into a searchable, exportable record — in real time. By the time you're closing out a project, the documentation has already been doing its job.
Need SOC 2 details and ROI for your buying committee? Jump to the leadership view →
By closeout, the proof has already scattered.
The work got done. But office-side teams spend the last weeks of every project reconstructing what happened from text threads, screenshots, and personal notebooks. That's where margin disappears — not in the field, but in the handoff.
Reconstructing closeout from texts
Project managers spend the final weeks chasing screenshots, tracking down which crew did what, and assembling reports from memory. By then, the people who did the work are on the next job.
Documentation that doesn't survive a challenge
When the DOT contests a station or test result, paper records and email attachments don't hold up. Disputes become rework. Rework becomes lost margin.
Three teams, three sources of truth
Field has one record. CEI has another. The DOT has a third. Closeout becomes a reconciliation exercise instead of a clean handoff.
Built around your team and your budget.
Product Description
Data software that helps you connect the jobsite to your office. Your entire team stays aligned with a clean, connected source of truth for undisputed project closeout.
Pricing Overview
After your access period, we organize our products into customizable packages that fit your company's needs.
Onboarding & Support
While the Data Portal is easy to use, we'll assign a stationing expert to walk your team through the ins and outs of the portal. Users also get a knowledge base, customer support, and education based on the package purchased.
From kickoff to closeout. One platform.
The Data Portal does three jobs at three phases of a project. Set it up once. Watch the work happen in real time. Export the record when you're done. Same platform, same alignment, same source of truth — all the way through.
Pre-load geo-located information.
Upload alignments, design files, station definitions, and project plans. The Data Portal pre-loads everything geo-located so every field crew opens the same project map, the same alignment, and the same source of truth — from day one.
→ One setup. Everyone aligned.- Upload CAD, KML, alignment, and plan files
- Define stations, alignments, and design layers once
- Field crew opens the same project on any phone
- DOT and CEI staff see what the contractor sees
- Setup takes minutes, not days
A live command center for every jobsite.
From your office, watch flags, photos, tests, and forms appear in real time as crews capture them. No more status meetings, end-of-day check-ins, or asking "where are you on the I-4 job?"
→ Visibility up. Phone calls down.- Live alignment view across every active project
- Flags, tests, and forms appear the moment field captures them
- Filter by user, role, station range, or tag
- Notifications when a key station is hit
- Crew location, activity, and last-action timestamps
Export documentation no one can dispute.
Every flag, photo, and form is station-stamped, time-stamped, and searchable. When the DOT contests a station, you don't reconstruct — you filter. When closeout arrives, the package is already built.
→ Disputes answered. Margin protected.- Bulk export to CSV, PDF, or your existing system
- Each entry tied to station, time, user, and photo
- Bundle by date range, project phase, or tag
- Direct integrations with HCSS, Trimble, TransTech, FleetWatcher
- SOC 2 Type II certified and audit-ready from day one
Pre-load geo-located information.
Upload alignments, design files, and station definitions once. Every field crew opens the same project map, the same alignment, and the same source of truth.
→ One setup. Everyone aligned.A live command center for every jobsite.
From your office, watch flags, photos, tests, and forms appear the moment field captures them. No phone calls. No status meetings.
→ Visibility up. Phone calls down.Export documentation no one can dispute.
Every flag, photo, and form is station-stamped, time-stamped, and searchable. Closeout is one click. Disputes are one filter.
→ Disputes answered. Margin protected.Send us your project files. We'll handle the rest.
Upload your alignments, plans, CAD files, and aerials. A stationing expert validates and sets up the project so your crew can start working in the field, not figuring out where they are.
Alignments
XML · LandXML · KML
Plans
PDF · DGN · DWG
Aerials
TIFF · KMZ · GeoJSON
Pay items
XLS · CSV
Different jobs. Same record.
The Data Portal works differently for the PM, the inspector, and the DOT — but everyone is looking at the same record. Pick your role to see how it fits your workflow, and what someone doing your job had to say.
Real-time visibility. No phone tag. No closeout scramble.
Watch every crew on every project from one screen. Issues arrive with station, photo, and timestamp. The closeout package builds itself in the background, ready to export the moment you need it.
- Live activity across every active project
- Flagged issues delivered with location, photo, timestamp
- Closeout exports ready in minutes, not weeks
- Documentation built automatically — not after the fact
"Saving two hours a day on a technician's time card is $100 a day. We have 75 QC employees — the numbers add up pretty quickly."
Derek Frederixson, QC Manager
Mathy Construction
Document everything. Defend anything.
Every inspection auto-stamps with station, time, and photo. When the DOT challenges a location or test result, you don't dig — you filter. The record is searchable from day one of the project.
- Every flag: station, timestamp, photo — automatic
- Guardrail and depth disputes resolved in seconds
- RS&H cut documentation time from 36 minutes to 6
- SOC 2 Type II certified, audit-ready by default
"Hands down, digital stationing is always going to point you in the right direction."
Chris Lundberg, Senior CEI Inspector
RS&H — I-4 Corridor, Tampa, FL
Shared record. Shared accountability.
DOT staff get the same view your contractors and CEI partners are looking at — at no extra cost. Disputes drop because everyone is working from the same record, built collaboratively from day one.
- DOT staff access included — no separate license
- Shared record across contractor, CEI, and owner
- Used by 7 DOT direct customers and 500+ organizations nationwide
- Iowa DOT pilot triggered statewide contractor mandate
"OnStation is definitely worth the price. I will probably be shot for saying this, but it should probably be charged more for what we get out of it."
Chris Potts, General Superintendent
Milestone Contractors
One number for the CFO. One record for the lawyers.
Roll up adoption, activity, and exposure across every project. When a dispute lands, the documentation is already there. When the auditor asks, SOC 2 Type II is already in place.
- Org-wide visibility across every project and team
- Documentation that has defended six-figure claims
- SOC 2 Type II certified — IT signs off fast
- Licenses expense to project overhead, not capex
"It went from 'Why are you giving me this?' to 'This job doesn't have OnStation on it — why not?'"
Nate Till, Project Manager
Brooks Construction
The Data Portal works with the tools you already run.
Your CAD files, your e-tickets, your field data, your DOT requirements — OnStation flows through them, not around them. The list grows constantly. Don't see yours? Tell us and we'll build it.
HCSS HeavyJob
Job Costing
Trimble
Survey & Layout
TransTech
QC Field Data
FleetWatcher
Material Tracking
The buying committee answer.
Project managers love the Data Portal immediately. This section is for the IT lead, the CFO, and the GC who needs to see the numbers and the risk profile before signing. Here's the financial and security reality — in plain language.
SOC 2 Type II certified
Built with industry-standard security practices. Your IT team gets the documentation they need to sign off in days, not months. No security review bottleneck.
Documentation that holds up under scrutiny
Every flag is station-stamped, time-stamped, and photo-backed. When the DOT contests a station or a test, you don't reconstruct — you filter. The record was built the day the work happened.
Licenses expense to project overhead
The Data Portal is not a capital expenditure. It comes out of project overhead — the same budget line as safety gear and surveying. No capex approval required.
95%
Customer renewal rate — teams keep the platform year over year
Source: OnStation customer base
36 → 6 min
Documentation time per inspection cycle at RS&H on the I-4 Corridor
"Hands down, digital stationing is always going to point you in the right direction." — Chris Lundberg, Senior CEI Inspector
7
DOT direct customers trust the same record their contractors use — access included
Source: OnStation customer base, May 2026
4,700+
projects
500+
organizations
30+
states
7
DOT direct customers
From the office side of OnStation.
"The I-4 corridor is 13 miles. When the DOT challenged a guardrail location, I pulled the flag with the photo and station — resolved in seconds. That used to take a half-day."
RS&H — Tampa, FL
"Our density techs used to work 16-hour days writing up reports after the field. Now the documentation is already there when they get back to the office. $18K saved per tech per season."
Mathy Construction
"We saved almost 50 hours on QA/QC testing on this INDOT project. By the time we got to closeout, the package was already built — just exported it."
US 30 INDOT Project, Indiana
Stop reconstructing closeout from texts.
Start using the Data Portal — the record builds itself, every day, in real time. 5-minute setup. Any phone or browser. Risk-free access period.